Managing Director Job Description —

 

Financial Management (30%)

⬤ Budgeting and forecasting. Prepare an annual budget and individual show budgets to

present for board approval and ensure operations are sustainable and within budget

guidelines.

⬤ Monitoring income and expenses. Regularly update Quickbooks and provide quarterly

and show-by-show financial reports to the board. Ensure sound financial practices and

appropriate, best-practice banking/tracking systems with regular and appropriate

monitoring.

⬤ Payroll & Accounts Payable/Receivable. Process bi-weekly payroll and weekly AP checks. Strategize system of checks and balances with Board Treasurer for oversight. Invoice Frontier rentals and process receivables.

⬤ Tax & Non-Profit Filings. File annual tax return and annual report; file end of year 1099s

for all contractors; stay up to date on PAV license and all other permitting and licensing

from the City.

​

Management & Operations (30%)

⬤ Strategic planning. A keen and creative approach to ensure all operations combine for

an effective and sustainable model to accomplish our short-term and long-term

objectives.

⬤ Hiring and management. Hire and release any/all administrative and other personnel,

including paid staff, volunteers, contractors and consultants. Manage the staff, company

and volunteers. Negotiate salaries and draft contracts for production-related contractors.

⬤ Board management. Work closely with the board president to prepare board meeting

schedules, agendas and supplementary materials for all meetings. Work with the board

of directors on developing strategic business plans and business development projects.

Attend monthly board and subcommittee meetings.

⬤ Season Planning with Artistic Director and Company. In collaboration, create the season

schedule, including rehearsals, performances, fundraising events, board meeting

schedule, and other appropriate events. Validate schedule with the Armory and baseball

representatives, as well as the board.

⬤ Daily operations and administration. Oversee and ensure the ongoing administration of

Jackalope. General duties include:

o Act as HR point of contact for the company and staff.

o Maintain relationships with all partnerships: Armory management, the batting cages

management, Frontier landlord, The Saints, League of Chicago Theatres, Chamber

of Commerce, Edgewater Theatre District, etc.

 

Fundraising & Revenue (30%)

⬤ Individual Giving. This includes managing personal donor plans & touches with major

gifts, coordinating annual giving campaigns and sending out donor acknowledgments.

Work with Board for improving these processes.

⬤ Grant Submissions and Tracking. Maintain grant cycle, which includes approximately 20

applications per year. Manage expense tracking, acknowledgment, and final reporting

for awarded grants.

⬤ Strategic planning for earned revenue. Work with Board and staff to increase revenue

through Frontier rentals, packages and ticketing strategies.

⬤ Gala and Special Events. Work with board and staff to plan and implement special events.

​

Other (10%)

*These are duties that can hopefully be delegated and outsourced as the company grows, but

at the present time are performed by a combination of the MD & AD. Likely these will be split

up depending on the skill set of the candidates.

⬤ Website maintenance. Maintain and regularly update website via Wix.

⬤ Ticketing operations. Maintain and regularly update Vendini ticketing system & input

ticket requests. Create ticketing and patron reports.

⬤ Email marketing. Maintain e-blast calendar and send emails through Vendini on a bi-

weekly schedule.

⬤ Press relationships. Draft and send press releases to local publications as appropriate and

invite press to opening night shows and events.

⬤ Maintain Jackalope @ info account. Regularly check and respond to the info@ general

email account to patron questions and general inquiries.

⬤ Print Materials. Coordinate with contractors for the processes for programs, posters and

other print materials for the company operations.

 

​

Compensation and Schedule

 

Due to alternate budgeting and programming for Covid, this position will be part-time during

Season 13 (Sept 2020-Aug 2021) and will move to full-time when regular productions and

operations resume, hopefully in September of 2021.
 

The part-time salary for Season 13 is $26,000 annually, for an anticipated 20-25 hours of work

per week. This is the same salary and expectation of hours as the Artistic Director position.
 

This position reports to the Board of Directors, and is supported by one part-time paid employee, the Artistic Producer, and two volunteer staff members (Box Office Management and Casting). In addition, Jackalope has a little over 20 company members who volunteer for various services throughout the Season.
 

Candidates will be interviewed by the staff and board throughout the month of August, and we

hope to bring on a candidate before Sept 1st. Training will occur in September and you will

overlap with the current Managing Director for a thorough transition.
 

To apply: Please send a cover letter, resume and three references to Nora Leahy at

nora@jackalopetheatre.org.